Part Time Receptionist - Tye, TX

Position Title: Receptionist Reports To: Office Manager

Primary Duties:

  • Responsible for handling all incoming office calls and properly transferring and staging calls.
  • Ensure that messages are correctly recorded and delivered when needed.
  • Receptionist must maintain a high level of confidentially regarding company and customer information.
  • Collecting money for cash accounts and giving correct change.
  • Performing all credit card transactions accurately.
  • Keeping receipts for all petty cash given out; reimbursed when needed.
  • Maintaining cash boxes daily; keeping an adequate amount of small bills and change available.

Essential Job Tasks:

  • Customer Service is the most important responsibility.
  • Opening cashier s window promptly.
  • Balancing cash boxes from previous day s activities.
  • Maintain A/R Cash Receipt Vouchers (CRVs).
  • Prepare weekly bank deposit for cash and remote deposit checks daily.
  • Monitor/purchase office supplies inventory with preapproval from OM.
  • Preparing mail daily.
  • Collecting tax exempt forms from customers.
  • Responsible for all filing.
  • Make travel arrangements for company related trips for employees.

Educational and Work Requirements:

  • Minimum high school diploma required.
  • Intermediate computer skills required.
  • 1 year experience or education in Accounting preferred.
  • 1 year receptionist experience with a multi-line phone.
  • 1 year minimum cashier experience required.
  • Dependable transportation; able to drive on company business required.

Special Requirements:

  • Comprehend office reports and invoices, etc.
  • Basic Math skills required.
  • Professional communication through email.
  • Operate computer software, 10-key calculator, copier; fax machine, postage meter, telephone.
  • Interact professionally and politely with customers, vendors, and co-workers in a positive and constructive manner.

Other Requirements:

Position involves the ability to sit for long periods of time, maneuver from one work area to another, being able to bend and squat, and manipulate small objects. Involves working indoors mostly. Involves lifting and maneuvering of computer paper and boxes up to 50 lbs. Minimal business travel for office errands.

Note: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While the list is intended to be an accurate reflection on the current position, the dealership reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed when circumstances change (i. e.: emergencies, changes in personnel, work load, rush jobs, or technological developments).

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